Visitor/Volunteer Changes due to Coronavirus
Due to COVID-related concerns, the District is not accepting volunteer applications for the 2020-2021 academic year until further notice. More information will be forthcoming as the situation is evaluated and plans evolve.
Thank you for your understanding and patience.
Thank you for your interest in volunteering for the Hamburg Area School District (HASD). Volunteers play a vital role in many programs and activities around the District. Before getting started, please reference the Pennsylvania Department of Human Services Volunteers Frequently Asked Questions (FAQ) document which outlines the definition of a "volunteer".
Once you have become a Board-approved volunteer, your volunteer paperwork will be valid for 60 months (5 years) from the verification date of your clearances. Upon expiration of your clearances, you will be required to go through the approval process again if you wish to continue volunteering with HASD.
As per Act 24 of 2011, volunteers are required to notify the District in writing of any reportable offense within 72 hours of incident. Please reference the Act 24 Arrest/Conviction Certification for more information.
Questions regarding the volunteer process or required forms may be directed to the Coordinator of Human Resources at 610-562-2241 x 1741.
Step 1: Please review the following documents before completing any of the required forms:
- Volunteering at Hamburg Area School District - What You Need To Know
- Instructions for Obtaining Clearances
- Explanation of Mandated Reporting
- HASD Board Policy, # 806
- HASD Board Policy, # 916
Step 2: Obtain Your Clearances (Each certificate must be submitted with your packet. Below are links to each website to apply for your certificates.):
- Act 151 PA Child Abuse Certification
- Act 34 PA Criminal History Verification
- Act 114 FBI Federal Criminal History (Use Code 1KG6Y3) *** If you have been a PA Resident for the prior 10 consecutive years, you do NOT need to obtain your FBI clearance. Instead, you may submit the Volunteer Disclosure/Affirmation Form below.
Step 3: Print and execute the following required forms:
- 2019-2020 Volunteer Information Sheet
- Volunteer Disclosure/Affirmation Form (in lieu of the Act 114 FBI report)
- Act 24 Arrest/Conviction Certification
- Acknowledgement of Board Policies, # 806 & # 916
Step 4: Submit all required forms along with copies of your clearances to a building secretary. If your packet is incomplete there will be a delay in the ability to volunteer.Effective July 1, 2019, the District will no longer provide copies of clearances. Please be sure to keep copies for yourself before submitting.
In addition to the required volunteer forms, volunteer coaches must complete a number of certified training courses. All courses below will be offered to you free of charge through the District's SafeSchools account:
- Concussion Awareness:Athletes (due annually)
- Sudden Cardiac Arrest in Athletes (due annually)
Required Courses - due within 24 months of employment
- Fundamentals of Coaching
- First Aid
Pennsylvania law mandates that all coaches complete a basic coaching education program as well as a First Aid course within 24 months of becoming a coach. These courses are offered FREE OF CHARGE THROUGH THE HASD SAFESCHOOLS ACCOUNT. To set up your free SafeSchools account, please contact the Coordinator of Human Resources. If you have already completed these courses, please forward your valid certificate of completion to the Coordinator of Human Resources for exemption.
IMPORTANT! When applying for a coaching position, you must create a Coach Profile on the Pennsylvania, Interscholastic Athletic Association (PIAA) website. The profile process requires you to upload your background clearances and course certificates.
Board-approved Volunteers will be required to submit a new Volunteer Information Sheet on an annual basis in order to be considered an active volunteer for the District for the duration of their clearance period. If you are Board approved and your clearances are valid, but you do not volunteer for a full academic year (break in service) you will be required to submit the Act 24 Arrest/Conviction Certification with your Information Sheet in order to volunteer again.Existing volunteers will be contacted by the District at the beginning of a new academic year to obtain the Information Sheet. Information Sheets will not be accepted while school is not in session.